About the RLUK Record Retrieval Service

What is the RLUK Record Retrieval Service?

The RLUK Record Retrieval Service from Research Libraries UK provides access to the RLUK Database and support for RLUK Database users. The RLUK Database contains records that represent the holdings of RLUK members including academic and legal deposit libraries throughout Great Britain and Ireland. Also included in the database are the British National Bibliography (1985 to date), and records from the Library of Congress.

The full or partial catalogues of some non-RLUK libraries are also included in the RLUK Database as a result of involvement in past project activity.

Data Uses

The RLUK Database includes records contributed by RLUK members and other institutions. Some records may be covered by copyright. Use of the catalogue is in accordance with either your RLUK Member's agreement or your RLUK User's agreement respectively.

The majority of records represent monographs, but the database also contains records for other documents such as periodicals, conference papers, government publications, microforms, and music. More than half the records represent materials published since 1980. Three-quarters of the materials catalogued are in English; the balance is predominately in German, French, Spanish, Italian, and Russian, but records for documents published in a wide range of other languages are also included.

System Maintenance

Routine System maintenance is scheduled for three times a year:

  • Betweeen 08.00-09.00 on the first Tuesday of April, August and December.

During this time the service is likely to be unavailable for a minute or two.

We expect all work to be complete before 09.00.

Help & Support

For questions relating to who may use the RLUK Record Retrieval Service, data licensing, provenance, cost, etc. contact the RLUK Helpdesk:
  Email: helpdesk@rluk.ac.uk
  Tel: 0121 415 8876

The RLUK Record Retrieval Service is developed and maintained by the Copac team, so for help with technical issues regarding access, searching etc. contact the Copac Helpdesk:
  Email: help.copac@jisc.ac.uk
  Tel: 0161 275 6789

Privacy & Cookies

Privacy Policy

Date last updated: November 2012

Mimas has created a policy to show our commitment to protect the privacy of our users as well as visitors to our website. This privacy statement covers the website http://rluk.mimas.ac.uk the text below explains how we gather and use your information. Please be aware that your use of this site constitutes your acceptance of this policy.
The statement may change from time to time so please check back periodically. If you have any questions about our privacy policies, please contact us.

Collection of Information

Mimas and RLUK are the owners of the information collected on http://rluk.mimas.ac.uk. When you use the RLUK Record Retrieval Service, we collect and track personal information, either by asking you about yourself (e.g. your name, institution, email address) or by recording data such as your Internet Protocol (IP) address.

Personally Identifiable Data You Choose to Provide

If you contact us with a query etc., we will use the personal data that you provide to reply to your message. We may retain a record of users who have contacted us in order to respond properly to questions or concerns and for the purposes of future communications. Mimas and RLUK will not use this information for any other purpose, or share this information with any third party unless you have consented to this.

Log Files

Continuous logs are maintained of RLUK Database server activity. Data collected include: record sets downloaded; searches performed; details of email addresses when downloading records by email; IP addresses; browser types; Internet Service Providers (ISPs); referring/exit pages; platform types; date/time stamps; and number of clicks to analyse trends, administer the site, track users' movements in the aggregate, and gather broad demographic information for aggregate use. Please note that IP addresses are not linked to personally identifiable information.


Date last updated: May 2012

Please note that we do not link this automatically-collected data to personally identifiable information. However, the data may be kept in an anonymised form for historical records.

What are cookies and what are they used for?

Cookies are small text files that are stored by your web browser. They are primarily used to remember if you have visited a website before and to improve the way that sites work. For example, cookies can be used to:

  • remember information such as passwords so that you don't need to keep re-entering it;
  • personalise content by recording search and display choices such as layouts;
  • provide social network facilities;
  • record usage information to help us understand our users and ensure we are providing the right support.

There are different types of cookies, for example:

First party and third party cookies

First party cookies are set by the website you're visiting. They send data only to the servers for that domain, and the data cannot be altered or retrieved by any other website. If a user visits a website and a separate company sets a cookie through that website, this is a third party cookie. Examples of third party cookies are those set by social networks.

Session and persistent cookies

Cookies can expire at the end of a browser session or they can be stored for longer. Session cookies are not stored long-term; they are set when you visit a website, and expire as soon as the browser is closed.

Persistent cookies are stored on your device in between browser sessions and allow preferences to be remembered. They are used for a variety of reasons, including recording your preferred search results display.

To find out more about cookies, visit AboutCookies.org or All About Cookies.

Managing and deleting cookies

We use cookies to improve the way the Web interface to the RLUK Database and the supporting Web pages work and we don't gather any personally identifiable information. Blocking or deleting the cookies will impact on the way that the site works and you could lose some functionality, however you can control and manage cookies if you wish. You can visit AboutCookies.org for more information about how to control cookies on the major web browsers.

How the RLUK Record Retrieval Service uses cookies

The RLUK Record Retrieval Service uses cookies in the Web interface and supporting pages for two main reasons:

  • To provide support for your work by recording your current search and display choices to use in preference to the defaults;
  • To record general usage information to help us understand our users and ensure we are providing the right support. This allows us to ask questions such as: 'last month what proportion of people using the Web interface to the RLUK database used a mobile device such as an iPad?'

Details about RLUK Record Retrieval Service cookie use are given in the table below. You can selectively turn off some cookies, eg. Google analytics.
Note: if you stop the RLUK Record Retrieval Service using cookies completely some facilities will no longer work.

RLUK Record Retrieval Service use of Cookies

Cookies for Functionality

These cookies are used to improve your website experience.

Name Typical content Expires Purpose
SID Randomly generated string At end of session (when you exit browser) Session ID:
Your session ID is recorded in a cookie. This ties together all the elements of your search session making the search process more efficient.
BRIEF_VIEW listview
1 year Search result display:
We use cookies to record the style of result display you last used.
This means your chosen options will override the default result display format whilst you continue to use the RLUK Database.

Cookies for Measuring Website Usage (Google Analytics)

We use Google Analytics to analyse how our visitors use this website, in order to improve your experience on the site.
Google Analytics uses only first-party cookies, which are available only to Copac and RLUK, and don't reveal any personally identifiable information.

The Google Analytics privacy policy is available at: http://www.google.co.uk/intl/en/analytics/privacyoverview.html
If you wish, you can opt out of being tracked by Google Analytics across all websites, see: http://tools.google.com/dlpage/gaoptout.
See more on Google Analytics below.
Provider Name (As of 22/05/12) Typical content Expires (As of 22/05/12)
Google __utma Randomly generated number 2 years
Google __utmb Randomly generated number 30 minutes
Google __utmc Randomly generated number When you close your browser
Google __utmz Randomly generated number and information on how the site was reached (e.g. direct or via a link, organic search or paid search) 6 months

Use of Information

Any information we collect from users of the RLUK Record Retrieval Service is used to improve our services to you. Statistical information is used to create a better service for users of the RLUK Record Retrieval Service service.

Notification of Changes

If we decide to change our privacy policy over time, we will post those changes to this privacy statement, the homepage, and other places we deem appropriate so our users/visitors are always aware of what information we collect, how we use it, and under what circumstances, if any, we disclose it. Any changes made will be effective when posted.

This website contains links to other sites. Please be aware that we are not responsible for the content and/or privacy practices of such other sites. We encourage our users to be aware when they leave our site and to read the privacy statements of each and every website that collects personally identifiable information. This privacy statement applies solely to information collected by this website, ie. http://rluk.mimas.ac.uk/.

Google Analytics

The following is taken from the Google analytics Terms of Service:

This website uses Google Analytics, a web analytics service provided by Google, Inc. (“Google”). Google Analytics uses “cookies”, which are text files placed on your computer, to help the website analyze how users use the site. The information generated by the cookie about your use of the website (including your IP address) will be transmitted to and stored by Google on servers in the United States . Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity for website operators and providing other services relating to website activity and internet usage. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google's behalf. Google will not associate your IP address with any other data held by Google. You may refuse the use of cookies by selecting the appropriate settings on your browser, however please note that if you do this you may not be able to use the full functionality of this website. By using this website, you consent to the processing of data about you by Google in the manner and for the purposes set out above.

If you wish, you can opt out of being tracked by Google Analytics across all websites, see: http://tools.google.com/dlpage/gaoptout.

Accessibility Statement

We have tried to make the Web Interface to the RLUK Database, with its supporting web pages, accessible to everyone. If you find you are having difficulties, either in searching the RLUK Database or using the website, please let us know and we'll see what we can do to help resolve the problem.

Technical support is provided by the Copac team at Mimas. You can contact the Copac Helpdesk at: help.copac@jisc.ac.uk


Mimas has taken all reasonable care to ensure that the information contained in this website is accurate on the stated date of publication or last modification.It is possible that the information may be out of date, incomplete or the opinion of the author. It is advisable that you verify any information from this website before relying on it.

If you are aware of any errors within the site, please contact the Copac Helpdesk, by email at help.copac@jisc.ac.uk or by telephone at +44 (0)161 275 6789.

Neither the Copac service, Mimas, RLUK, or Jisc accept responsibility for the consequences of error or for any loss or damage suffered by users of any of the information and material contained on this website or any site you may access through this site.

Materials contained on this website are subject to copyright and other proprietary rights.

Data Uses

The RLUK Database includes records contributed by RLUK members and other institutions. Some records may be covered by copyright. Use of the catalogue is in accordance with either your RLUK Member's agreement or the RLUK User's agreement respectively.

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